Privacy Statement S.A. Nitocra
Change of the privacy statement on October 31,2023: we changed the company which sent our weekmail from MailChimp to Webpower
When using this website Nitocra can collect personal data. Nitocra uses this personal data solely for purposes described in this privacy statement and will do everything in its power to protect this collected data.
Here we will describe which data is collected, for which purposes we process this data, how long we keep your data, explain your rights and how to contact us.
This privacy statement was last edited on 31-10-2023. What has changed?
- Changed from MailChimp to Webpower as the company we use for sending our weekly mails
Browsing the site
When you visit our website we do not collect cookies from you.
Membership
You can subscribe in the Nitoko to become a member of S. A. Nitocra. For this purpose we collect the following data:
- E-mail adres
- First name
- Surname
- WUR account name
- Phone number
- IBAN number
- Date of birth
- Phase of education (Bsc/Msc/Alumni)
- Address, postal code and city
- WUR account
Administration
To administer this data we use Sharepoint. Sharepoint is provided to us by Wageningen University & Research. Recently we switched from Google Drive to Sharepoint, as it is a paid service and therefore satisfies stricter international security rules. Nitocra uses the data mentioned above only for internal activities. The data is not shared with third parties. Exceptions can be made, but we will ask you to provide your data for these kinds of activities again. Possible exceptions are mentioned in the remainder of this privacy statement.
To withdraw money for membership fees and activity fees, we make use of the ING Bank application.
Nitocra deletes all personal data in a time span reaching from the moment a member has unsubscribed and has no debts with Nitocra, until the then upcoming board change. When Personal data is collected in attending participation of activities in which no money or fee was asked, the data will be deleted before the then upcoming board change.
The newsletter
Nitocra has a newsletter for which you subscribe automatically with the membership. For this purpose we collect the following data with your consent:
- E-mail adres
- First name
- Surname
To send the newsletter, Nitocra uses Webpower. Webpower processes this information on basis of the Dutch AVG/GDPR legislation. A processing agreement has been concluded with Webpower. Nitocra processes your first and last name and your e-mail adres only for the purpose of contacting you by e-mail and to keep you informed of our news items and activities. Webpower uses this information to send the newsletter and to name it. You always have the option to unsubscribe. If you are unable to unsubscribe this way, you can send an e-mail to ilw.nitocra@wur.nl. Webpower is approved by the WUR and satisfies the set security requirements.
Photos
Nitocra collects photos and videos. We asks the posing persons for consent to use the material for the following purposes:
- The newsletter
- Photos for in the “Nitoko” (Forum (102), room 115, Droevendaalsesteeg 2 Wageningen)
- The almanac
- Social media (Instagram, Facebook, LinkedIn)
- Nitocra website (e.g. committee or board group photos, these photos can remain on the website for several years)
- Presentations (Walk-along days, study days, introduction days, bachelor or master ceremonies)
- Posters
- Flyers
- Novelties (for example: Year agenda, Nitocra Quartet game, deck of cards)
The unused photos are solemnly accessible with the Nitocra hard disk situated in the locked filing cabinet in the Nitoko (Forum (102), room 115, Droevendaalsesteeg 2 Wageningen) and the locked archive cabinet in the basement of Forum both of which only board members have keys.
Gastronomic activities
We may collect information about allergies to prevent allergic reactions when we serve food and beverages to attendees to our gastronomic activities.
Nix 18
We may collect the day of birth of attendees to our festivities to prevent underage drinking.
Batavierenrace
To participate in the Batavierenrace Nitocra collects the following extra data:
- Drivers License
- If you are in possession of WUR sport rights.
If you participate in the Batavierenrace with the Nitocra team, Nitocra has to share personal data with the organisation of the Batavierenrace in order to subscribe. Nitocra shares the following data with the Batavierenrace organisation to subscribe:
- Name
- E-mail address
- Phone number
Click here for a file with the overview of the security measures that Stichting Batavierenrace taken.
Almanac
Nitocra publishes an almanac every 5 years. We will use personal information to complete the memberlists in the almanac. The following information can be used:
- Full name
- Date of birth
- Photo
- Photos from www.nitocra.nl
- Start of education
- Phase of education (Bsc, Msc, Alumni)
- Functions within Nitocra
If you do not feel comfortable with this, send an e-mail to ilw.nitocra@wur.nl.
Security
Protection of your data is not possible without security measures. We therefore try to maintain a high level of security, by making sure our software is up to date, by providing an encrypted version of the website only (using https and security headers), and by carefully choosing content. However, sometimes mistakes can be made. Have you found one? Please notify us via the email provided below.
Websites of third parties
This privacy policy does not apply to third party websites that you can access with a link provided by us. We cannot guarantee that these third parties will respect your privacy or handle your personal data in a safe manner.
Changes to this privacy statement
We maintain the right to change this privacy statement. Please revisit this page to keep up to date. When changing this privacy statement, we will include a short summary of what has changed since the previous version.
Your rights
Under EU privacy laws, you have the right to file a complaint with the supervisory authority if you believe your rights have been violated.
Towards us, you also have the right to access, rectify, limit the process and erase your personal data. You also have the right to withdraw your consent for processing. To use these rights, or if you have any questions regarding this policy, please contact us or send an email to: ilw.nitocra@wur.nl
